Club Roles

Core Leadership Roles

President

Often serves as the main point of contact between the club and the parent range or shooting facility. Helps with high-level oversight, range relations, and long-term planning.

Match Director (MD)

The central figure responsible for match planning and execution. This includes designing stages, organizing staff, handling safety concerns, and ensuring the match runs smoothly.

Assistant Match Director

Supports the Match Director in planning and execution. A valuable role for training a future MD and distributing workload to prevent burnout.

Quartermaster

Manages physical equipment: targets, walls, props, tools, and consumables. Ensures everything is ready for match day and oversees maintenance or replacement as needed.

Target Maintenance

Handles inspection and repair of steel targets, stands, walls, and other stage elements. This role becomes increasingly important for clubs with more elaborate props or frequent matches.

Finance

Tracks expenses, match revenue, and manages the club’s budget. May also control payment methods and reimbursements.

Stats

Responsible for managing the match scoring system, including setting up Practice Score and validating results during and after the match.

Score Uploader

Uploads results to USPSA and ensures accuracy in classification and official records. This job can be standalone or included with the stats role.

Stage Builders

Design and assemble stages before the match. This may be a rotating group of volunteers or a few regular builders. A critical part of the match experience and flow.

Range Staff and Officials

Range Master

Acts as the chief safety officer during the match. Handles arbitration, rule interpretation, and any major safety issues. For local matches, this may be the MD or another experienced RO.

Range Officers (ROs)

Ensure rules are enforced, safety is maintained, and shooters are guided through the stage. Certified ROs are highly recommended for every squad.

Hospitality and Specialized Roles

Women’s Coordinator

Most common at larger clubs or larger matches. Provides women shooters with a trusted point of contact, helps address specific issues, and supports their introduction to the sport in a comfortable and inclusive way.

Junior Coordinator

Guides youth shooters and helps their families navigate USPSA rules and expectations. Can also coordinate junior-specific stages, safety briefings, or mentorship programs.

New Competitor Coordinator

Acts as an ambassador for first-time shooters. Provides safety briefings, guidance, and mentoring throughout the day. Some clubs assign experienced ROs or friendly volunteers to this task.

Hospitality Roles

Includes welcoming shooters, answering questions, helping competitors find bays or squads, and making sure everyone has a positive experience. These individuals help create a club culture that brings people back.

Flexibility Based on Club Size

Every range is different, and every club is unique. Smaller clubs may have just a few people covering many roles. Larger clubs can afford more specialized positions with clear divisions of labor.

One person can do multiple jobs

Especially common in smaller clubs. It’s not unusual for the MD to also handle stats, build stages, and manage equipment.

Multiple individuals for one job

Larger clubs may rotate roles like stage building, score uploading, or RO duties to avoid overworking the same individuals.

Club roles vs. property roles

Some responsibilities, like target maintenance or quartermaster tasks, may fall under the range or host property’s staff rather than the USPSA club.

Avoid Burnout — Plan for Replacements

Burnout is one of the top reasons clubs fold. Identifying helpers, sharing responsibilities, and mentoring others to take on leadership or operational roles ensures longevity.

• Ask for help early and often
• Recognize and reward volunteers
• Document processes and train others
• Encourage every leader to be training their replacement

Understanding your club’s structure—and being flexible enough to adapt—is a key part of building a resilient and thriving shooting community.